Spaces

Meeting room experience

Improve the meeting room experience and space utilization with 4Facility. Let employees easily reserve rooms and register visitors, including catering, IT Support and other services. Unburden your facility staff with easy planning and process automation. With 4Facility, you are in control. This means that you will never receive complaints from employees about a lack of available rooms anymore. Simply because you constantly optimize space utilization, enabling you to stay on top of your spaces.

Meeting room experience

BookNow device

Part of the 4Facility solution is our BookNow device, a smart room booking device that boosts the user experience. Via the colored LED light, employees quickly see which rooms are available. When an employee does not check in via the device within X minutes after the start of a meeting, the reservation is cancelled – allowing others to use the space. If the meeting has ended earlier, they can press the End Earlier button and the space will become bookable for other employees.

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Workspace planning laptop interface
Analytics screen laptop interface
Meeting room experience

Exchange integration

Employees can choose the way they want to book a meeting – from their mobile device, Outlook, your customized portal or the BookNow device. Thanks to powerful integration, all channels are always synced. Realtime. With this multipoint approach, you will meet the demands of different user groups.

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Meeting room experience

Optimization

Strong reporting features provide you with insights and overview for Management Reporting. Based on actual data, you can optimize space utilization. View room occupancy rates and booking behavior, allowing you to make improvements or call people to account. For example, you might discover that you don’t need extra space, but you need to split rooms to accommodate smaller groups of people. You can even optimize other services too, like cleaning. Traditionally, cleaning takes place at fixed intervals. But if a room hasn’t been used by anyone, it’s a waste of time to have it cleaned. This will not only save you costs, but it will also help you to work more efficiently.

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Analytics screen laptop interface
Meeting room experience

Key benefits

Optimize room utilization and other services
Enable employees to book rooms via multiple channels
Make informed decisions and save costs
Unified multi-channel user experience
Work more efficiently
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Let us show you how to transform your facility workflows on the Servicenow platform
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