It is hard to imagine a flexible workplace without hot-desking. But what if employees want to reserve a quiet spot in the office because they need to focus? Or if they really need to be close to their coworkers to work on a project but all desks are always taken? With 4Facility, employees can easily reserve hot desks. Empower your employees to work the way they want and improve their hot-desking experience.
The same way employees can book a room in 4Facility, they can book a hot desk too – through their mobile phones, the portal, Outlook or the DeskNow device. They can book it for a day or a certain time slot. It allows them to secure their spot in the office, offering peace of mind, and prevents them from having to search for an available hot desk – or that they have to conclude they cannot sit at a proper desk with a 2nd monitor whilst they really needed that today. Prevent frustrated and disappointed employees thanks to an improved hot-desking experience.
When you equip workplaces with our smart desk booking device called DeskNow, employees can instantly see whether the workplace is reserved or not, including upcoming reservations. When it’s time for employees to claim their desk, they can check in by swiping their mobile phone, company tag, smartwatch, or any device that contains an NFC tag. The DeskNow device also battles no-shows through check-in expiration, so you can optimize hot desk utilization.
Is the hot desk dirty or the monitor broken? No problem. Thanks to voice control, employees can control the DeskNow device through speech. By pressing the microphone button, they can tell the device that they want their desk cleaned or the monitor fixed. The system will automatically create a workplace cleaning or repair request and send it out to the relevant service supplier.
4Facility registers all details related to hot desk reservations. The extensive Reporting functionality allows you to gain valuable insights into hot desk usage. Analyze hot desk reservation behavior and take actions to improve the flexible workplace experience even more.
Reserve a hot desk via the floor plan
View hot desk availability
Check in with a smartwatch, mobile phone or company tag via NFC
Analyze hot desk reservation behavior for optimization purposes
Instantly view hot desk availability from a distance
Request cleaning or IT support services through speech